Board facility charging freelance coaches - The Horse Forum
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post #1 of 24 Old 05-11-2012, 12:26 AM Thread Starter
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Question Board facility charging freelance coaches

Smaller facility, with 3 coaches currently available to teach. We offer their services to new clients, as well as any leasing clients. However we used too, but had a two year gap, used to charge a "barn" fee for coaches coming in to teach at our facility. What is your experiences? Yes coaches may attract clients, but they don't incur all the overhead we have in our facilities and come in and expect to make min $50/hr up to $200 an hour. I feel when the barn makes nothing other than board, and has increased risk say with jumping etc, what is appropriate?
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post #2 of 24 Old 05-11-2012, 10:41 AM
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I'm not sure where you are located or your boarders, but if my barn did that I would be mad. We pay oodles of money every month to keep our horses there and use the facilities. If I want to pay a different coach to come teach me, what difference is it really making if I used one of the ones you have or a different ones. I'm the one using the facility. I kind of feel like it's the same way if I use a different farrier, vet, ect.... I'm the one paying the board, it's my horse, and my money I pay every month to keep him there.
If you want to charge a fee for out of house coaches, it would have to be included in the overall board prices not per session. But do you not consider use of facilities as included in your boarding fees?
and I don't think jumping is increasing anyone's risk, especially if they have a coach there, I think that would lower the risk.

I didn't mean to sound mean, but if my BO tried to charge me for bringing in a coach, I would laugh at him and say ok, I'll just go get a stall across the street.
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post #3 of 24 Old 05-11-2012, 10:48 AM
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I guess it depends. If a person is coming on property and keeping my boarders happy and not interfering with the rest of the operation, I wouldn't (and don't) charge. They do have to provide their own insurance and liability waivers.

However if they are interrupting the normal flow of things, making the non-student boarders nervous, bad mouthing other coaches, etc - I would not go out of my way to make things comfortable for them.
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post #4 of 24 Old 05-11-2012, 10:57 AM
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Most facilities do not allow outside trainers in. Others generally charge a fee. I think it's rare that they let them come in and coach for free.
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post #5 of 24 Old 05-11-2012, 11:05 AM Thread Starter
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Outside coaches

Paying board is paying for the use of the facility, care and upkeep of your horse, yes. Outside coaches coming in and making $$ off your million dollar facility is something different. Now you have to book a time slot off, other boarders will avoid that time, its now become exclusive use of MY arena. It is NOT a boarders property. In my mind its common courtesy for a coach to pay for the opportunity to use your facility and equipment for a lesson to make $ for themselves. It is a privilige for them to be on your property. They don't have the overhead/the upkeep/and the 18 hrs daily work of the boarded horses. How is that unreasonable?
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post #6 of 24 Old 05-11-2012, 11:13 AM
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Originally Posted by 22horses View Post
Paying board is paying for the use of the facility, care and upkeep of your horse, yes. Outside coaches coming in and making $$ off your million dollar facility is something different. Now you have to book a time slot off, other boarders will avoid that time, its now become exclusive use of MY arena. It is NOT a boarders property. In my mind its common courtesy for a coach to pay for the opportunity to use your facility and equipment for a lesson to make $ for themselves. It is a privilige for them to be on your property. They don't have the overhead/the upkeep/and the 18 hrs daily work of the boarded horses. How is that unreasonable?
If no one else is allowed to use the arena during their sessions, then yes charge.
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post #7 of 24 Old 05-11-2012, 11:22 AM
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You didn't say it was a million dollar facility though, or that they have to book time slots or that other boarders weren't to be in that area at that time...

so yes if all of that, then a fee would be applicable..

It's always something interesting....
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post #8 of 24 Old 05-11-2012, 11:37 AM
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I don't care if a boarder has a different trainer come in to work with them. What they do is their business. However, they will not get exclusive use of the arena for their lessons & the trainer has to sign a release, though most have their own insurance.
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post #9 of 24 Old 05-11-2012, 01:07 PM
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If I would allow an outside trainer to come in, I would charge. Since you have no control over the outside trainer's teaching methods, safety knowlege and actual level of skill, I do feel like you're opening yourself up to liability. If you already have 3 coaches on site, I wouldn't allow outside coaches in because that's cutting your 3 coaches incomes. If I were one of the 3 I'd be looking for a new place that wouldn't undercut me like that.

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post #10 of 24 Old 05-11-2012, 01:23 PM
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It really depends on the business model of the boarding facility.

Most boarding barns barely break even on the board, many actually lose money on boarding. Your board cost is pretty representative of what it actually costs to keep your animal, plus the overhead of running the facility. The profit to be made in these businesses is usually in lessons, training and services such as hauling, clipping, etc.

Allowing the ring to be used by outside coaches is giving money away under this model, unless the coach is paying something towards overhead or maintenence expense; and an outside coach is not helping you retain boarders. (In my area, the best professionals usually have their own, closed barns and do not travel or free lance.)

Whether or not risk actually increases during an outside coaches' lesson, the barn owner's liability certainly does because it's another individual, and that individual has no reason or incentive to care about the BO's property or liability.

So, in a barn that will consider allowing outside coaches in, paying a ring fee or maintenence is perfectly reasonable, IMO. In my area, it's also fairly standard.

The only places that do not charge a fee of some type are usually the co op or self care type of boarding facility.
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