Background - some of you know my best friend and boarder, Tracie, has purchased a quarter horse gelding from my ex-boarder. Ex-boarder sold the horse to Tracie as an AQHA registered horse. I found out from Tracie that, although she was given all the recent vet records, etc, she did not have the horse's registration, which she had previously didn't realize was not included in the folder. (she had told me she "had his papers", but she's a horse newbie, and didn't know what all that involved. The transfer of documentation was not done in my presence.) I only just found out this afternoon there was no AQHA transfer, and informed ex-boarder that I expected to receive the transfer when she came to pick up the final payment on the horse, which I was intending to pay on Monday.
Here is where it gets complicated.
I took over payments for the horse back in October, so am therefore as heavily invested in this as Tracie (she is paying me back at a later date - separate non-issue.) The ex-boarder responded to my request (that she provide the transfer at time of final payment) by claiming the person she had purchased the horse from lost his documentation. She claimed to have gotten a last owner of record from AQHA, that she provided this to Tracie, (she hadn't) and that the last owner on record had agreed to transfer ownership to the new owner. Ex-boarder had no further communication with last owner of record and nothing was done to transfer the horse to anyone.
Now upon further request, ex-boarder HAS sent me AQHA last owner of record, which has a name only (no contact information) and claims to have lost the contact numbers for the person, and when I inquired, she tells me to "google it". So in my possession, I have internet-copies of AQHA issued last Owner of Record with a name only, and a 4 gen pedigree on the horse (all assuming, of course, this is actually papers for THIS horse - there is no tattoo, no brand, or any other great distinguishing marks - plain bay gelding).
I have limited experience dealing with the AQHA. I DO know they tend to get a bit touchy about horses being sold multiple times without paperwork being appropriately transferred, and that basically the paperwork/registration belongs to the AQHA, and you are supposed to return it to the AQHA when a horse is sold, and it is re-issued to the new owner when the transfer is sent in - am I right on this so far? (I know this was the case with the one and only AQHA registered horse I previously owned).
How difficult is it, at this point, to get the proper papers issued to Tracie? What kind of cost is involved here? I know there was a 15 dollar fee to transfer with the QH I had, but paperwork was all in order then. Isn't there a fairly more substantial cost associated with re-issuing new papers? Don't they have to be re-issued to the previous owner of record, and then sent back in, transfer done, etc? Is it even possible, or at this point, is she going to have to consider her horse a grade? (she loves the horse regardless, of course). Sorry for so many questions, but I resent my best friend being screwed, and want to figure out how to make it right for her.