I take a picture of the horse with in days of arrival... preferably the day that they arrive. If they have injuries I photograph those as well. Also on my boarding contract I ask for past injuries and conditions and mannerisms. I also document every injury that happens at my place. I really think it should be common practice!
Yep - I found two diagrams on line - one for each side of the horse with the parts of the horse called out. I also have a laminated sheet with body score guidelines.
Newest boarder wasn't overly pleased. I had to point out her horse is lame. She actually tried to argue. Her mom said - Honey I don't know that much and I can see something is not right.
Photos don't work anymore. Too many really good photo shop programs out there. With the diagram and each item pointed out and indicated on the sheet - and signed by both boarder and myself - it worked great.
I take a medical history and discuss behavioral issues and character, make copies of registration and ownership papers, vaccination card, passport, photos in and every 60 days, tape weight measurement in also every 60 days, score body condition, note scars and anything else that needs to be documented.
Interesting about the photos....I had never even thought of that.
As a BO and former boarder, I normally take a picture of the horse the day he arrives at a new facility and/or take on a new horse. The pictures should indicate the condition the horse arrives in (yes, marks, scars, etc. should be annotated). I take picture of the right side, left side, front, back and I also take one photo from above. This is to accurately depict the condition of the horse upon arrival/departure. You can also monitor a horses condition more easily. A list of the vitals are also taken with the owner present to establish a baseline in the event of an emergency.